Meeting Minutes

NDCCA Annual Business Meeting

October 4, 2021
Bismarck Event Center – Upper Level Prairie Rose Room 105

President Turner called the business meeting to order at 3:50 PM, thanking the commissioners for their attendance and then appointed NDACo Legal Counsel, Aaron Birst, as Parliamentarian for the meeting.

The President directed the members’ attention to the Regional Caucus Materials mailed to all commissioners. He noted the minutes of the previous meeting have been reviewed and approved by the Convention Minutes Committee and that no revisions to the Constitution and By-Laws have been recommended. Both documents are posted to the NDCCA website.

Vice President Chad President (Cass) delivered the Treasurers Report, due to the resignation of Treasurer Charlie Adams (Bottineau). He focused on the ending fund balance, budget, and dues. He reminded the members that the Association operates on a two-year budget and generally considers changes to the dues amount only on odd-numbered years. The association is in solid financial shape and the Board is not recommending any changes to the dues. Nick Moser (Cavalier) moved to approve the report with the proposed budget and dues. The motion was seconded and passed on a voice vote.

The President requested that the regional caucus chairs deliver their reports.

Region I: Cory Hanson (Williams) reported on behalf of Caucus Chair, Beau Anderson (Williams) that Anderson was reelected to serve as regional representative on the NDACo Board for Region I. He stated their discussion focused on resolutions and support for all resolutions as presented. 

Region II: Trudy Ruland (Mountrail) reported that they held a “pre-caucus” meeting this year to begin the discussion of resolutions, and it was appreciated by those attending.  No election was needed this year, and Trudy indicated she would continue as the representative to the NDACo Board. It was then reported that the caucus also talked about the resolutions and had no additional resolutions.

Region III: Stanley Dick (Cavalier) reported that they conducted their caucus meeting ahead of the convention.  Nick Moser (Cavalier) was elected at that meeting to be the regional representative on the NDACo Board for Region III as Stanley moves into the Past President Position. The meeting discussion focused on resolutions and there was support for all resolutions as presented. 

Region IV: Maynard Loibl (Nelson) reported that they also held an early caucus meeting jointly with Region III. As an odd-numbered region, Region III did not need an election. He stated their discussion focused on resolutions and support for all resolutions as presented. 

Region V: Mary Scherling (Cass) reported that they held an election, and she would continue as regional representative on the NDACo Board for Region V. She stated their discussion focused on resolutions and support for all resolutions as presented. 

Region VI: Becky Hagel (Foster) reported that they did not hold an election, and she will continue as the regional representative to the NDACo Board. She stated their discussion focused on resolutions and support for all resolutions as presented. 

Region VII: Steve Lee (McLean) reported that they held an election, and he would continue as regional representative on the NDACo Board for Region VII. He stated their discussion focused on resolutions and support for all resolutions as presented. They also support the slate of board candidates.

Region VIII: Daryl Dukart (Dunn) reported for Caucus Chair, Lynn Brackel (Bowman) that they held a discussion of the resolutions ahead of the convention. They did not hold an election, and Lynn would continue as the regional representative to the NDACo Board. He reported that their discussion focused on the resolutions.

The President called for the standing committee reports. 

Terry Traynor on behalf of Mike Brossart (Pierce), Audit Committee Chair, gave the Audit Committee Report. He reported that the committee reviewed the books at the convention and found them to be correct. Cindy Schwehr (Barnes) moved the acceptance of the report; the motion was seconded and passed on a voice vote.

For the Nominating Committee, Cindy Schwehr (Barnes) delivered the Nominating Committee Report, stating that based on the Constitution and By-Laws, all NDCCA board positions have two-year terms; with half of the board of directors elected each year and the positions of President, Vice President, and Treasurer elected on odd-numbered years.

Schwehr then presented a Nominating Committee with the following slate of candidates:

  • For NDCCA President - Chad Peterson (Cass County)
  • For NDCCA Vice President - Karen Anderson (Walsh County)
  • For NDCCA Treasurer - Joan Hollekim (Mountrail County)
  • For NDCCA Director – 2-year term (3 Positions)
    • Glenda Collier (Eddy County)
    • Cory Hanson (Williams County)
    • Jim Kapitan (Cass County)
  • For NDCCA Director – 1-year term - David Zeis (Cavalier County)

 

Schwehr then stated that this is also the year that we are to elect several national representatives and nominate a person to represent counties on the North Dakota Insurance Reserve Fund Board; therefore, she presented the following nominations:

  • Due to Daryl Dukart stepping down and the interest in the National Association of Counites Board of Directors, we are bringing forth two names – so this will be a paper ballot situation
    • Chad Peterson, (Cass County)
    • Perry Turner, (McIntosh County)
  • For the Western Interstate Region (WIR) Board of Directors of NACo, we are nominating the incumbent:
    • Scott Ouradnik (Slope County)
  • As the County Commissioners Association nominee to the North Dakota Insurance Reserve Fund Board of Directors, we are nominating the incumbent:
    • Chad Peterson (Cass County)

Schwehr then moved the nominations, and after a second the President called for additional nominations (three times). There being no additional nominations, the President again noted that since there are two nominees for at least one position, the chair will not be able to accept the “railroad” motion, and the membership will have to mark a paper ballot to be collected by staff.  The members were requested to mark their ballots and hand them to staff for the tally.

Chad Peterson (Cass), as co-chair of the Resolutions Committee, presented its report. He informed the members that he was going to read the titles of all the printed resolutions recommended for adoption and then ask for requests to separate specific resolutions for individual debate or amendment. He would then move the adoption of all those not separated in one motion. He read the following:

2021-01. Social Service Redesign.

2021-02. NDPERS Defined Benefit Retirement Plan.

2021-03. Law Enforcement Recruitment & Retention.

2021-04. American Rescue Plan Act.

Chad Peterson (Cass) then moved that all resolutions be adopted. The motion was seconded and passed on a voice vote.

Steve Lee (McLean) introduced and moved the adoption of a new resolution titled Wetland Mitigation. The motion was seconded and passed on a voice vote.

The President then called for the results of the election and announced the following:

  • For NDCCA President - Chad Peterson (Cass County)<
  • For NDCCA Vice President - Karen Anderson (Walsh County)
  • For NDCCA Treasurer - Joan Hollekim (Mountrail County)
  • For NDCCA Director – 2-year term (3 Positions)
    • Glenda Collier (Eddy County)
    • Cory Hanson (Williams County)
    • Jim Kapitan (Cass County)
  • For NDCCA Director – 1-year term - David Zeis (Cavalier County)
  • For NACo Board of Directors - Perry Turner (McIntosh County)
  • For WIR Board of Directors - Scott Ouradnik (Slope County)
  • As NDIRF Board Nominee - Chad Peterson (Cass County)

Under Other Business the President acknowledged that there are two members stepping down from the NDCCA Board of Directors. As they were not in attendance, he indicated that they will be getting a plaque delivered to them. Those two are:

  • Bottineau County Commissioner Charlie Adams
  • Williams County Commissioner David Montgomery

President Turner also noted that the Board encourages all commissioners to consider involvement in our Board.

Turner then asked newly elected President Peterson to approach the podium to receive the gavel. After receiving the gavel, President Peterson presented Turner with a plaque documenting the association’s appreciation for his service.

Turner spoke to the commissioners about his two years as president and encouraged others to get involved.

President Peterson then spoke briefly about the year ahead and announced the meeting was adjourned as there was no further business for the assembly.

Approved by Board Resolution: _____________________________

                                                  Terry Traynor, Secretary

 

Date: ____________________________________